Frequently Asked PCard Questions

Also known as, "PCard", a Purchasing Card is a credit card issued to a University of South Alabama employee to use as a payment tool based on the Purchasing & PCard policies of the University of South Alabama.

Concur is the software package used to automate and manage USA's travel and procurement card expenses.

Faculty, staff and administrative employees of the University of South Alabama.

 

Concur training is required before a Purchasing Card can be issued along with proper approvals from the department Chair, Dean, and/or Division Head.

 

Submit a Purchasing Card Application, https://www.southalabama.edu/departments/financialaffairs/travelandprocurement/resources/procurementcardapplication.pdf to the PCard and Travel Services office. 

 

Those items you would normally use an LPO for, with exceptions, plus out-of state travel expenses excluding individual meals and various other purchases. All purchases must fall within the policies of the University of South Alabama.

Yes, the PCard can be used for expenses related to an event including food.

• If the PCard charge(s) is for future travel for the PCard holder then, the charge(s) should be attached to the PCard Holder's Procurement report. Then once travel has taken place the charge(s) should be included on the PCard holder's associated travel report as University paid.
• If the PCard charge(s) is for someone's travel other than the PCard holder then, the charge(s) should be attached to the PCard holder's Procurement report while the traveler will include it on their associated travel report as University paid.
• If the PCard charge(s) is for current travel then, the charge(s) should be attached to the PCard holder's associated travel report.