Faculty Information for Commencement

General Faculty Information

The Office of the Registrar appreciates your help with graduation and commencement. Please see the tabs below for more information about the commencement ceremony.

Participation in Commencement

All full-time faculty members are requested to be present in academic regalia at the commencement ceremony.  

Parking

Parking for faculty is located in the lot near the former Engineering Building and the Gamma Residence Halls. You must have your faculty parking hang tag in order to park in this lot. 

Ceremony

Please arrive at the Mitchell Center, Room 1101 no later than 45 minutes before the start time of commencement. Robing will take place in Room 1102. Light refreshments will be served.

Faculty will line up in double file in the Mitchell Center, Room 1101. Lead Faculty Marshals will oversee the faculty line up process.

After the students have processed into the arena the Faculty Marshals will lead the faculty into the arena in two rows down the center aisle to the front of the stage.  When approaching the stage, each row splits off (left and right) and walks toward the ropes.  Two Registrar staff members will assist in directing the faculty to the SE and SW stairwells to the concourse level. Faculty Marshals will assist with seating in the designated faculty sections. Please remain standing for the Processional, Presentation of Colors, the National Anthem, and Invocation.

As degrees are being conferred, you will be asked to stand when your college is introduced.

At the end of the ceremony, when the Platform Party exits the arena, the Faculty Marshals will direct the faculty out of the arena beginning with the last row in each section.  The faculty will exit through the South East hallway which is the Athletic Administration side of the arena.  Do not recess through the South West hallway as the platform party exits through this hallway.  Return to rooms 1101 and 1102 to return your rented academic regalia to the Bookstore representatives. 

Please note:  Valuables should not be brought to the Mitchell Center since the robing area is not secure.

▼   Faculty Marshal Information

Date:                        December 9, 2017

Arrival Time:            1:00 p.m. (Lead Faculty Marshals)
                                  1:15 p.m. (Faculty Marshals)

Marshal Parking:     Faculty Court South

Robing Area:           Mitchell Center, Room 1102

Line-up Area:          Mitchell Center, Room 1101

 

Instructions

Faculty process down the Arena center aisle, split left and right, proceed to the stairwells behind the stage, ascend the stairs and enter into appropriate Concourse-level Portals for seating.

An information sheet will be e-mailed to you prior to the commencement ceremony. Please read carefully and contact the Registrar’s Office, (251) 460-6251, Option 4, if you have any questions.

At the end of the ceremony, return your stoles to one of the lead marshals.

NOTE: If you cannot attend the ceremony, notify the Registrar’s Office, (251) 460-6251, Option 4, no later than noon on Thursday, before the commencement ceremony.

▼   Chief Marshal Information

Date:                     December 9, 2017

Arrival Time:         1:30 p.m. 

Marshal Parking:  Faculty Court South

Robing Area:        Mitchell Center, Room 1615

Line-up Area:       Mitchell Center, Room 1613
 

Instructions

 • Obtain mace at 1:30 p.m. from Mitchell Center, Room 1613.

• Meet students at northeast entrance of the Mitchell Center Arena about 1:45 p.m.

• Lead students into arena at precisely 1:55 p.m.

• Stand at bottom of Platform center steps (stage right) while the faculty split into separate rows and marches to the stairwells. Remain at the bottom of center steps until the platform party arrives.

• Follow platform party up center steps to stage. Proceed to Row 4 (at edge of stage) and place mace in stand, and be seated on Row 4.

• At the end of the ceremony retrieve the mace and lead the platform party off the stage and down the center aisle exiting the arena out of the northwest portal.

• Return mace to Mitchell Center, Room 1613.

NOTE: Friday, December 8th, Registrar staff will be in the Arena from 8:30 - 10:00 a.m. if you wish to practice.

▼   Student Marshal Information

Date:                         December 9, 2017

Arrival Time:              12:30 p.m. 

Marshal Parking:       Faculty Court South

Line-up Area:            HKS Building, East Gym

 

Instructions

An information sheet will be e-mailed to you prior to the commencement ceremony. Please read carefully and contact the Registrar’s Office, (251) 460-6251, Option 4, if you have any questions.

NOTE: If you cannot attend the ceremony, notify the Registrar’s Office, (251) 460-6251, Option 4, no later than noon on Thursday, before the commencement ceremony.

▼   Gonfalonier Information

Date:                December 9, 2017

Arrival Time:    1:15 p.m. 

Parking:           Faculty Court South

Line-up Area:   Mitchell Center, Room 1106
 

Instructions

• Report to Mitchell Center, Room 1106 for distribution of gonfalons and line-up.

• Students will process to the Mitchell Center and arrive at the northeast doors at approximately 1:50 p.m.

• As students process into the building, you merge into the lineup in front of the student carrying the sign for your college. Your Academic Dean will merge behind you.

• The Chief Marshal, and the University Gonfalonier will lead the procession of students to their seats.

• The order of entering the arena: Chief Marshal, University Gonfalonier; Lead Student Marshals, College Gonfaloniers, Academic Dean, and students.

• Gonfaloniers will receive an email the week before commencement detailing the order of the colleges on the arena floor.

• You will remain standing for the faculty processional, platform party processional, Presentation of Colors, the National Anthem, and Invocation.

• When President Waldrop directs everyone to be seated, you will be seated behind the student section on the arena floor.

• In the recessional, you will follow the platform party out of the arena and exit to the right, out of the same door you entered. Note, the platform party will be exiting to the left.

• You do not recess with the gonfalons.

NOTE: If you cannot attend the ceremony, notify the Registrar’s Office, (251) 460-6251, Option 4, no later than noon on Thursday, before the commencement ceremony.

There will be a voluntary gonfalonier meeting on Friday, before the commencement ceremony, at   9:30 a.m. in the Mitchell Center arena if you wish to practice.

▼   Dean Information

Date:              December 9, 2017

Arrival Time:   1:30 p.m.

Robing Area:   Mitchell Center, Rooms 1615 and 1616

Lineup Area:   John Counts hallway

 

Instructions

 Enter the arena at 1:50 p.m. through the faculty/platform entrance. At 1:55 p.m., as students process into the building, the gonfalonier will merge into the lineup in front of the first student for the college. When the gonfalonier for your college enters the arena, follow the gonfalonier and lead the students up the center aisle. You will go to the front of the arena and stand at your designated place facing the students. Please remain standing for the processional of the students, faculty and the platform party. As the last person in the platform party goes onto the stage, follow and go to the second row to be seated.

▼   Reader Information

Date:               December 9, 2017

Arrival Time:   12:45 p.m.

Parking:          Faculty Court South

Location:         HKS Building, West Gym
 

Instructions

A memo with instructions will be e-mailed to you prior to the commencement ceremony. Please review and contact the Registrar’s Office, (251) 460-6251, Option 4, if you have any questions.

NOTE: If you cannot attend the ceremony, notify the Registrar’s Office, (251) 460-6251, Option 4, no later than noon on Thursday, before the commencement ceremony.