CAHP College Administration Office Duties
Administrative Assistant: Jan Wilson
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Direct Dean’s Support – Calendar
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Dean’s Approval Forms (collect and manage needed approvals, including
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vacation requests for chairs)
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Timesheets/Leave Reports
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Reception (phone, walk-in)
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Building Safety Officer
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Faculty File Support (part-time)
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P2000 System
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Organizing Secretary Meetings
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Departmental Support (schedules)
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PCard Financial Payments
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College Events
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Dean’s Awards/Dean’s List Letters (semesterly)
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EMS Reservations
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Parking Passes for Dean’s Office Guests
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Telephone Directory
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Chair’s Meeting Minutes
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College Committee Lists, Letters and Website Update
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Maintain AHP Calendar
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Maintain Procedures Manual
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Liaison to Academic Affairs for the College (including processing all documents to AA)
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Mid-Tenure Reviews and Tenure and Promotion Process
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Manage Annual Evaluation
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Manage CAHP Handbook Updates
Clinical Contracts Coordinator – Valerie Logan (Deb Tittle)
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Affiliation Agreements
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Manage Curriculum Action Forms Process
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Full Time & Part Time Faculty Files
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FLAC, 3 Year Rolling Contracts, Overloads
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Special Course Fees
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Assist Departments as Needed (Deb)
Accountant I: Tonya Read
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Financials (Budgets, Clinics, Part-time, Concur)
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Personnel Action Forms
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EPAF’s
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Pay Invoices
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Reconcile PCard
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Scholarship Support (January-April)
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Liaison to Academic Affairs for the College (including processing documents to AA)
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Part Time Faculty Budget and Requests
Part-time Support – Joanna Bowen
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Bill payment, Transfers
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Follow Up on Financial and Faculty File Information
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Liaison to Academic Affairs for the College (including processing documents to AA)
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Grants Administrator (pre-award and post-award, includes PAR reports)
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Manage CAHP Handbook Updates (back-up)
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Manage Annual Evaluation (back-up)
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Mid-Tenure Reviews and Tenure and Promotion Process (support)
Academic Records Specialist: Kathy Loring
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Student Support (phone, walk-in)
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Student Forms
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Advising Schedule/Calendar
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Student Advising Files, Record Retention
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Advising Meetings, Agenda, Minutes
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Graduation Processing
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Grades Reports (midterm/final, incomplete)
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AHP Calendar – Open House Dates, Orientation and Academic Calendar Items
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CHE Forms for Institutional Research
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Lost & Found
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Myriad of Reports
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Enrollment