OASIS Lottery Stages
(PLEASE NOTE: No changes can be made to any of the Stage/Lottery results. Schedule
changes with drops and adds will only take place during Stage 6 Drop/Add Stage (4/22/19
– 4/26/19) –
Do not place something you do not want in a certain Block during the Lottery stages
as it will need to stay there until Stage 6 - April 22, 2019.
Stage 1- ACTING INTERNSHIP 1 Required:
(April 1 – April 3, 2019) Opening on April 1 at 9:00am.
During this stage, the student will select the desired course and blocks for their required AI only. Alternatively, a student can pick an AI they really want and place it as many times as they want at the top of their choices. Submissions for Stage 1 must be received by 12:00 noon on April 3rd. While the lottery is running the student will not have access to OASIS. The student should have the results from Stage 1 on April 3rd by 3:00 pm once they log into OASIS.
Stage 2- BASIC SCIENCES 1 Required:
(April 4 – April 5, 2019) Opening on April 4at 9:00am.
During this stage, the student will select the desired course and block for their required Basic Sciences course. Submissions for Stage 2 must be received by 12:00 noon April 5th.
IMPORTANT NOTE: The student will only be assigned 1 course in this stage. The OASIS system will distinguish between a BASIC SCIENCES (1) and will only assign 1 BASIC SCIENCES course. While the lottery is running the student will not have access to OASIS. The student should have the results from Stage 2 after 3:00pm on April 5th once they log into OASIS.
Stage 3- SPECIALTIES –1 Required:
(April 8 – April 10, 2019) Opening on April 8 at 9:00am.
During this stage, the student will select the desired course and block for their required Specialties course. Submissions for Stage 3 must be received by 12:00 noon April 10th.
IMPORTANT NOTE: The student will only be assigned 1 course in this stage. The OASIS system will distinguish between SPECIALTIES (1) and will only assign 1 SPECIALTIES course . Submission for Stage 3 must be received by 12:00 noon on April 10th. The student should have the results from Stage 3 on April 10th after 3:00pm once they log into OASIS.
Stage 4 ALL REQUIRED COURSES:
April 10 – April 11, 2019) Opening on April 10 at 12:30pm
During Stage 4 of the lottery, the student will have the ability to sign up for all required courses if they did not secure one during Stages 1-3. Submission for Stage 4 must be received by 12:00 noon on April 11th. The student should have the results from Stage 4 on April 11th after 3:00pm once they log into OASIS.
Stage 5 ALL REQUIRED & ELECTIVES:
(April 12 – April 15, 2019) Opening on April 12th at 9:00am.
During Stage 5 of the lottery, the student will have the ability to sign up for all courses. The entire OASIS Course Catalog is open to students except OGY, vacations & Audition Electives. OASIS will randomly assign electives in the same manner it assigns requests for required rotations. Limitations will be lifted and if a student would like more AI’s or other courses than required, they can now rank them. If the student did not receive all of the electives they intended to add to their schedule during Stage 5 they will need to participate in the Manual DROP/ADD in Stage 5 which operates on a first come–first serve system. Submission for Stage 5 must be received by 12:00 noon on April 15th. The student should have the results from Stage 5 on April 15th after 3:00pm once they log into OASIS.
Stage 6 VACATIONS & AWAY AUDITION ELECTIVES:
(April 16 – April 19, 2019) Opening on April 16th at 9:00am.
During Stage 6, the student can schedule a maximum of 3 Audition Electives (400). Most seniors will have 2 blocks (8 weeks) of vacation. This stage is not really a lottery like the other stages. If the block is currently empty on the student’s schedule they WILL receive what they placed there for that Block. All students MUST place their VAC100 into this stage of the lottery. If the student is still waiting on approval for an Audition Elective but feels sure they will receive an Audition Elective from an institution for that Block, they should place that type of Audition Elective (i.e. MED 400) on their schedule. All Audition Electives are not approved until all paper work is received in Mastin #202 and this will be noted on the student’s final schedule in OASIS. Submission for Stage 6 must be received in OASIS by 12:00noon on April 19th. The student should be able to view their entire schedule after 3:00pm.
This is last stage of the computerized OASIS Lottery. ALL BLOCKS should have a course or vacation scheduled. There should not be ANY empty Blocks at this point. If the student’s schedule has empty blocks after Stage 6, then the student must participate in the Stage 7.
Stage 7- MANUAL DROP/ADD:
(April 22 – April 26, 2019) Beginning on April 22nd at 8:00 a.m.
Manual DROP/ADD will open. The changes will be made by Karen in the Mastin office on a 1st come – 1st serve system – not online by OASIS. There will be a sign in sheet in the students room for the first day early morning rush. During this stage the student should have a signed Drop/Add form filled out and ready. The forms are located in the Mastin student room area or print one online from the Medical Education & Student Affairs website. No faxed forms accepted – original signatures are always required on the form. The student can fill out as many as two drop and add requests per form. OASIS Course availability will change often during this stage as students are adding and dropping courses daily. It is the student’s responsibility to keep up with course availability online before they turn in forms. If we log into OASIS to make the change to a course that is already FULL- the drop/add form for the student will not be processed. Only the student’s signature and the Faculty Advisor’s signature will be required on the Drop/Add form at this time. Later in the year other signatures from the course director’s may also be required if the student makes a change on late notice. Submissions for DROP/ADD must be received by 12:00 noon on April 26, 2019 in the Mastin office. Once Stage 7 ends, there should not be any empty Blocks on the student’s schedule at this time and all requirements MUST be met and all Blocks filled.
After May 6, 2019 - The Visiting Students applications applying to rotate at University of South Alabama COM will be processed and added to the available M4 courses.
May 31, 2019 - All M4 senior students schedules will be set and the Block 1 course rosters will be sent out to all the department directors to inform them of the students to expect during Block 1.
Add/ Drop: Students will be able to Add and Drop M4 courses throughout their M4 year. Students must use and Add/Drop form for all changes to their M4 schedule an d follow the rules listed at the top of the page for signatures.